Configuring iCloud on iOS devices

iCloud is Apple’s sync service, and it’s an essential part of the Apple experience. Learn more about what iCloud does here.

  1. Tap the Settings app and select your name at the top, then tap iCloud.
  2. Check your account information & password. Use the same account on all the devices and computers you personally use. Use a different iCloud account for each person.
  3. Get a free iCloud email address ending in @icloud.com for two-way sync. Read or delete a message in the Mac Mail app and it's read or deleted on your other Apple devices. (Note that this is a new email address - your existing email accounts still work the same as always. Set them up in Mail, Contacts & Calendars.)
  4. Sync Contacts between the Mac Contacts app and iPhones, iPads & iPod touch devices.
  5. Sync Calendars – appointments you create on your Mac will be updated on your iPhone & iPad (and vice-versa).
  6. Sync Reminders between the Mac, iPhone & iPad Reminders apps.
  7. Sync notes between the Mac Notes app and Notes on iOS. You can enable this only if you have an iCloud email address. With Gmail, Exchange and other systems, enable note syncing in Mail, Contacts & Calendars.
  8. Sync Safari and your bookmarks and Reading List sync with computers & Apple devices.
  9. Keychain syncs passwords between your Macs and devices. So when you tell Safari to remember a password or you join a wi-fi network on your Mac, your iPhone & iPad can connect automatically.
  10. Enable Photo Stream and your last 1000 photos are synced between your Mac and your Apple devices. You can even share particular photo streams with others. iCloud Photo Library takes it a step further and syncs all your photos & videos. Organize photos in albums or edit pictures and these changes are also reflected on all your devices.
  11. Sync iCloud Drive and your apps can share files between select Mac and iOS devices. For example, create a document in the Apple Pages word processor on your Mac and continue working on it a moment later in Pages for iPad.
  12. Find My iPhone/iPad is probably the most important service to enable. Misplace your device? Just sign into www.iCloud.com and display its current location on a map, play a sound, display a message or even wipe its contents remotely. Enable this function now!
  13. Change storage and backup options. We recommend backing up iPhone & iPad to iCloud but you can back up to your computer if you prefer. Need more storage for iCloud documents? Buy it here. iCloud does not back up everything on your computer. Use Time Machine.
  14. If you’re having trouble with iCloud or you need to sync with a different account, sign out. You can sign in with another iCloud account.

Switching iCloud accounts on an iOS device

Can you change iCloud accounts? Yes, but it’s not something to take lightly. You’ll be removing a lot of data on your device and adding different data. You may lose access to things you need.

If you understand the consequences of switching iCloud accounts, here’s how to do it safely. All data will be preserved in the iCloud accounts. If you need help migrating data between accounts, let us know.

  1. In Settings, tap your name at the top and choose iCloud, scroll to the bottom and Sign Out. 
  2. You’ll need to enter your iCloud password to turn off Find My iPhone (or iPad).
  3. Delete all data from the device. You might keep Safari & Keychain passwords.
  4. Wait a few minutes before signing into new iCloud.
  5. Return to Settings-iCloud and sign in with the other iCloud account. Enable all (except possibly iCloud Photo Library, Mail & Notes if not using). Merge all data when asked.

Learn how to use iCloud Drive app on iPhone & iPad. Enable Optimized Storage on your Mac and access your documents & desktop on your iPhone or iPad. Learn more about iCloud, configure iCloud on your Mac or Windows computer. Access your contacts, calendars, reminders, notes & iCloud email on the web. Use iCloud for all your music, photos & videos. Manage iCloud storage & backups. Learn more about Apple IDs. Technical difficulties? Check iCloud help.

Back to iPhone & iPad reference guide

   ©2018 Creative Tech Support, Inc. – Denver’s Apple Experts Since 1994     Need help? Contact us.     Product images courtesy of Apple